(Required in Terms of Section 51 of the Promotion of Access to Information Act, No. 2 of 2000)

1. CONTENTS

1. Contents
2. Definitions
3. Introduction
4. Organisation Particulars

4.1 Introduction to BAE Land Systems Gear Ratio
4.2 Contact Information
4.3 Section 10 Guide on How to Use the Act
4.4 Records Available in Terms of Other Legislation
4.5 Access to the Records Held by BAE Land Systems Gear Ratio

4.5.1 Records that are Automatically Available
4.5.2 Records that may be Requested 

 

4.5.2.1 Internal Administration Records
4.5.2.2 Personnel Records
4.5.2.3 Client-related Records

4.5.3 The Request Procedure

4.6 Other Prescribed Information 

5. Availability of the Manual
6. Prescribed Fees and Forms

6.1 Prescribed Fees for Requests
6.2 Prescribed Forms for Requests 

2. DEFINITIONS 

The following terms shall bear the following meaning in this manual:

• "the Act" shall mean the Promotion of Access to Information Act, No. 2 of 2000, together with all relevant regulations published with the Act; 

• "the Information Officer" shall mean a duly appointed person employed by the Company, to which all requests for information in terms of the Act should be addressed;

• "the / this manual" shall mean this manual prepared in terms of the Act, including all annexures and references to further information contained therein;

• "personnel" shall mean any person who performs work or services for or on behalf of BAE Land Systems Gear Ratio and is entitled to receive regular remuneration for this work from BAE Land Systems Gear Ratio, and includes all full-time, part-time and contract employees and directors of BAE Land Systems Gear Ratio;

• "a record" shall mean any recorded information, whether produced by BAE Land Systems Gear Ratio or not, that is in the possession of or under the control of BAE Land Systems Gear Ratio; 

• "a request" shall mean a request for access to any record kept by BAE Land Systems Gear Ratio;

• "the requestor" shall mean the person, including juristic persons, making an official request for a record of BAE Land Systems Gear Ratio, including all natural persons representing organisations that are juristic persons.

• "the SAHRC" shall mean the South African Human Rights Commission;
   

All terms used in this manual that are also used in the Act shall have the meanings defined in the Act. 

Unless a contrary intention clearly applies: 

- the singular includes the plural, and vice versa
- one gender includes the other, and vice versa
- natural persons includes juristic persons, and vice versa


3. INTRODUCTION

This manual is published in terms of Section 51 of the Promotion of Access to Information Act (Act No. 2 of 2000) to give effect to the provisions in section 32 of the Constitution of the Republic of South Africa regarding the right of persons to access information that is necessary to protect or exercise any rights of such persons held by the State or any other persons.

This manual applies to BAE Land Systems Gear Ratio. The Information Officer designated below has been appointed for BAE Land Systems Gear Ratio.


4. ORGANISATIONAL  PARTICULARS 

4.1 Introduction to BAE Land Systems Gear Ratio 

BAE Land Systems Gear Ratio is a specialist consulting engineering practice providing services in the civil and structural engineering fields.

4.2 Contact Information

Company Registration Number: 99/01275/07
Physical Address of Registered Office: 8 Chris Street, Alrode, Alberton
Postal Address: PO Box 124177, Alrode, Alberton, 1451, South Africa
Telephone Number: +27 (0)11 389 1400
Facsimile Number: +27 (0)11 908 2244
Web Site Address: www.gearratio.co.za  
E mail Address: info@gearratio.co.za
Contact Person and Information Officer: Darryl Lloyd
Email Address of Information Officer: darryll@gearratio.co.za

4.3 Section 10 Guide on How to Use the Act 

The Guide will be available from the South African Human Rights Commission by not later than August, 2003. Please direct any queries to the SAHRC, whose contact details are listed below: 
 

4.4 Company Records Available in Terms of Other Legislation

• Basic Conditions of Employment No. 75 of 1997 

• Compensation for Occupational Injuries and Health Diseases Act No.130 of 1993

• Consumer Affairs (Unfair Business Practices) Act No. 71 of 1988

• Employment Equity Act No. 55 of 1998

• Harmful Business Practices Act No. 23 of 1999

• Income Tax Act No. 95 of 1967

• Labour Relations Act No. 66 of 1995

• Occupational Health & Safety Act No. 85 of 1993

• Protection of Businesses Act No. 99 of 1978

• Stamp Duties Act No. 77 of 1968

• Skills Development Levies Act No. 9 of 1999

• Skills Development Act No. 97 of 1998

• Unemployment Contributions Act No. 4 of 2002

• Unemployment Insurance Act No. 63 of 2001

4.5 Access to Records Held by BAE Land Systems Gear Ratio  
 

4.5.1 Records that are Automatically Available

• All information available on the web site of BAE Land Systems Gear Ratio (URL: www.gearatio.co.za)

• Brochures and other promotional literature giving information on the products and services offered by BAE Land Systems Gear Ratio

• This manual

4.5.2 Records that May be Requested

 

4.5.2.1 Internal Administration Records

• Company Memorandum and Articles of Association

• Internal policies and procedures

• Operational records

• Financial records and reports, including annual financial statements

• Records of fixed and movable property owned and leased by BAE Land Systems Gear Ratio

• Research information and reports

• Marketing and product reports

• Internal correspondence and records of correspondence with third parties
  
  4.5.2.2 Personnel Records
   

• Records containing personal details and evaluations of all employees and directors of BAE Land Systems Gear Ratio

• Human resources policies and procedures

• Employment contracts and other personnel-related contractual and quasi-legal records
  
  4.5.2.3 Customer-related Records
   

• Credit records and other research on customers

• Any other records pertaining to BAE Land Systems Gear Ratio’s interactions with customers, including information provided by third parties and transaction records

4.5.3 The Request Procedure

All requests to access information should be made in writing on the prescribed form and addressed to the Information Officer specified in 4.2 above. None of the information held by BAE Land Systems Gear Ratio listed under 4.5.2 is available without the requestor completing the request form that is official in terms of the regulations pertaining to the Act.

The requestor must provide sufficient detail on this request form to enable the contact person to identify the record requested and who the requestor is. The requestor must identify the right that is sought to be exercised or to be protected and provide an explanation of why the requested record is required for the exercise or protection of that right. If a request is made on behalf of another person, the requestor must then submit proof of the capacity in which the requestor is making the request to the satisfaction of the Information Officer. 

Details of where the forms for requesting information can be found and the applicable fees for such requests are given in 6.1 and 6.2 below. 

4.6 Other Prescribed Information

The Minister of Justice and Constitutional Development has not made any regulations in this regard. 


5. AVAILABILITY OF THE MANUAL 

A copy of BAE Land Systems Gear Ratio's PAIA information manual can be obtained from the registered office of BAE Land Systems Gear Ratio, on BAE Land Systems Gear Ratio’s web site (www.gearatio.co.za) and from the SAHRC (whose contact details are given in 4.3 above).

6. PRESCRIBED FEES AND FORMS

6.1 Prescribed Fees for Requests

All information that is automatically available in terms of 4.5.1 above above may be inspected at BAE Land Systems Gear Ratio’s offices or on its web site free of charge. A requestor who seeks a record containing personal information about the requestor is not required to pay the request fee.

For all other requests for information listed in 4.5.2 above, the requestor must pay the R50 fee per request prescribed in the Act in addition to the prescribed fees in the Act to defray the costs of searching for, producing and communicating the requested information. Details of these fees are available from the SAHRC and in a document that can be downloaded from http://www.doj.gov.za/reg/reg187.doc. The appropriate fees must be paid by cheque or direct deposit into the stipulated bank account of BAE Land Systems Gear Ratio within 24 hours of the time that the requestor is notified that his / her request has been received and is being actioned.

If the requestor cannot collect the information from BAE Land Systems Gear Ratio’s registered office in person, the information will be transmitted electronically, by facsimile or posted to the requestor at the requestor’s option, provided that the requestor will be required to pay for the cost of any postage or facsimile transmission at the actual or prescribed rate.


6.2 Prescribed Forms for Requests 

A form requesting information will not be considered if the form is not the official request form and has not been fully completed. The official request form may be obtained from the SAHRC or downloaded from the Department of Justice web site at http://www.doj.gov.za/reg/reg187.doc (Annexure B, Form C). Completed forms should be submitted by email or facsimile to the information officer of BAE Land Systems Gear Ratio (see 4.3 above for his contact details).